Legal Secretary and Administrative Assistant

Job Description

As a Legal Secretary and Administrative Assistant, you will play a vital role in supporting our legal professionals and ensuring smooth operations within the firm. This position requires outstanding communication skills, attention to detail, and a solid understanding of legal terminology.

Responsibilities

• Provide comprehensive administrative support to legal practitioners.
• Prepare, review, and file legal documents with accuracy and attention to detail.
• Maintain a filing system that is both electronic and paper-based.
• Schedule and coordinate meetings, depositions, and court hearings.
• Respond to client inquiries and maintain strong client relationships.
• Assist with the preparation of trial materials and presentations.
• Manage office supplies and equipment for the legal department.
• Stay updated with current legal regulations and compliance procedures.
• Perform additional duties as assigned to support the legal team.
• Participate in training and development programs as required.

Requirements

Education

• Bachelor's degree in Legal Studies or related field
• Advanced certification in legal administration is a plus

Experience

• At least 3 years of legal secretary or administrative assistant experience

Technical Skills

• Familiarity with e-filing systems and litigation support tools
• Proficient in legal research methodologies

Soft Skills

• Attention to detail
• Interpersonal skills

Certifications

• Certified Legal Secretary Specialist
• Legal Administrative Assistant Certification

Languages

• English: Fluent

Advantageous

• Experience with electronic discovery (e-discovery) tools: Proficiency in using e-discovery technologies for legal matters.
• Advanced experience with Microsoft Excel for legal data analysis: Expertise in using Excel for organizing and analyzing legal data.

Benefits

• Salary range from AU$50,000 to AU$75,000 annually, commensurate with experience.
• Access to health and wellness initiatives.
• Flexible working arrangements considered.
• Comprehensive employee assistance program.

Company Culture

• Professional Growth: We offer numerous opportunities for professional development and career growth.
• Client-centric Approach: Our client’s needs are at the forefront of everything we do.
• Innovation: We embrace innovation, continuously looking for ways to improve our practices and services.