Administrative Assistant

Job Description

We are seeking a highly organized and detail-oriented Administrative Assistant to support our growing team in Portland. This role will involve managing schedules, facilitating communication, and ensuring that office operations run smoothly. The ideal candidate will possess excellent verbal and written communication skills and a strong ability to multitask in a fast-paced environment.

Responsibilities

• Manage and maintain executive schedules, including meetings and appointments.
• Facilitate communication between departments and external partners.
• Organize and coordinate office operations and procedures.
• Compile, transcribe, and distribute meeting minutes.
• Assist in the preparation of regularly scheduled reports.
• Develop and maintain a filing system that supports easy access to information.

Requirements

Education

• Bachelor's degree in Business Administration or related field
• Certification in Office Management is a plus

Experience

• 3+ years of administrative support experience

Technical Skills

• Project Management Software
• Data Entry Systems

Soft Skills

• Adaptability
• Interpersonal Skills

Certifications

• Certified Administrative Professional (CAP)

Languages

• English: Fluent

Advantageous

• Familiarity with HR processes: Understanding of recruitment, training, and employee engagement practices.
• Experience with digital marketing tools: Knowledge of tools for managing social media platforms.

Benefits

• Health and wellness benefits
• 401(k) retirement savings plan with matching
• Positive and collaborative company culture
• Opportunities for professional development

Company Culture

• Teamwork: We emphasize collaborative work and support each other's growth.
• Flexibility: Our work environment promotes adaptability to work styles.
• Integrity: We value honesty and ethical practices within our team.